Jacobs Facilities Lead in Anchorage, Alaska
For decades, Jacobs Engineering, Inc. has been a global leader in engineering, consulting, design, program management, construction and operations, working on the most challenging and impactful projects around the world. Through these challenging projects, we develop our people who transform complex and creative ideas into reality, every day. Join us and together we can work to build a sustainable world. We support you to reach your greatest career goals through
continued professional development, a positive work life balance and undeniably cool engineering projects.
At Jacobs, our company's reach is extensive. The size, scope and importance of our business require us to be the best at what we do. But, we're only as successful as the people that keep us running day to day. Our Enterprise Services Group gives you an opportunity to be at the core of an industry-leading, global organization. From accounting and marketing to sales and contracts, there are many opportunities to bring your talents to a trusted name in the industry. Are you ready?
This position acts in an administrative, clerical or para-professional support role. The incumbent performs a specialized administrative role independently, and works to achieve assignment outcomes. She/he uses judgment based on experience to evaluate situations and develop solutions. This position manages own workload, may delegate assignments to other administrative staff or team members, and provides on the job training to new team members.
Job Specifications and Scope of Responsibility:
Provide day-to-day management of all facilities services and activities within a regional office (or multiple small offices). Provide primary leadership and direct supervision of Facilities Operations staff within that location(s).
Ensure that office is provided with the equipment, supplies, and services necessary for daily operations.
Manage office overhead budgets and monitor the financial reports of these to ensure accuracy. May provide input to annual business planning as it relates to the local office.
Approve and process invoices and charges related to local Facility management.
Communicate with office staff regarding any facility or service issues.
Supervise Facilities Operations staff at location(s) of responsibility. Provide ongoing feedback to staff, gather feedback from their observers and clients, and provide mid and end-of-year review.
Participate in the hiring and training of new facilities operations staff, serve in both the interview and integration processes.
Serve as onsite contact for building management and local vendors / service providers as appropriate.
Manage reception and telephone/voicemail, mail and courier services, records management services, and fleet vehicles where applicable.
Assist in preparation of space and resources for new hires or transfers, and communicate completion of tasks through ticketing software. May also provide tour and information on local office.
May serve as Human Resource Point of Contact; providing services for new employees including processing paperwork, and coordinating with appropriate HR staff. May also assist with collecting assets or paperwork for employee terminations.
Support and communicate with local Area Managers.
Accountable for the overall appearance and functionality of the office, which will often necessitate the performance of custodial duties.
May serve as a Functional Leader, leading teams within or across geographies focusing on various service areas (Records Management, Financials, Health and Safety, Security, Teleworking, Fleet, EMS, etc.).
Manage facility Health and Safety and Disaster Plan tasks in accordance with any local legislation and requirements, may serve as Office Safety Coordinator.
Support environmental management (EMS) tasks.
Assist the Ergonomics team with requests, as needed.
Assist in ensuring the security of the physical office space; ID badge creation, access card management, communication regarding emergencies, etc.
Records Management tasks, including file set up, filing maintenance, archiving (hardcopy nd electronic), and destruction. Provide guidance to project managers on “best practices” and recommend methods for handling filing needs.
Data entry and/or database maintenance (including InMagic records database).
Coordinate furniture moves, reconfigurations, or installations as needed. Serve as onsite lead for changes within local office(s).
Generate purchase requests, approve invoices, or gather bids when needed for Facilities changes.
Upkeep of all Facilities data for the local office, including floor plans, phone lists, health and safety information, office head counts, vendor performance, responses to team inquiries, etc.
May serve as point of contact for specific facilities project deliverables.
High School Diploma/GED.
Five (5) years’ experience in a professional office environment with high level of responsibility, or three years’ experience as an office manager or similar. May substitute college years completed for portion of work experience.
Proficient in Microsoft Office applications (strong skills in Word, Excel, Outlook, and Power Point).
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.
Primary Location United States-Alaska-Anchorage
Req ID: REA00000D