Jacobs Senior Executive Assistant in Arlington, Virginia
Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
We’re seeking an Executive Assistant to join our team. You’ll have the opportunity to use your vast experience and apply it to solving today’s challenges. This energetic individual with initiative and detail-orientation is needed for high-volume, high visibility administrative position to support management team.
Ideal candidate should have flexibility to handle administrative functions such as travel, expenses, schedule, and other support as needed, and multi-task concurrent activities. Have a comprehensive knowledge of administrative procedures and processes, and function with a fair degree of independence. Must be a team player and have a positive attitude. Significant use of Excel and PowerPoint a must, as well as database processing/maintenance capabilities. Duties may involve providing support to senior level executives, or 3-5 person leadership team. Ability to perform duties in the Executive Admin role.
Compiles internet research, reviews, and analyzes data: May design processes to enhance work flow
Research travel options and make travel arrangements
Manage complex calendars in MS Outlook
Excellent PC skills using a variety of software products as well as strong administrative and business operations knowledge
Performs a variety of administrative/clerical support tasks for client support initiatives
Gathers, compiles, tracks and reports on information relevant to business development activities
Sets up and maintains files, refers callers, arranges meetings, receives, refers and answers inquires
Reviews draft documents
Tracks and processes submittals, daily reports, correspondence, invoices, meeting minutes, monthly reports, etc.
Uses computer to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
SharePoint experience a plus
Ability to grasp and utilize Jacobs internal systems,
Knowledgeable about federal market intelligence tools such as FPDS, FBO, BGov and GovWin
Must have the ability to interact with all levels of management and staff
At Jacobs, we’re partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you’ll commit to supporting and engaging with these teams, as we work to build a company like no other.
Here’s What You’ll Need:
At least 10 years of executive office support; specialized training or education may be substituted for part of the experience
At least 5 years of professional work experience with Microsoft Office Suite
Ideally, you’ll also have:
Previous experience employment within an engineering, architectural, or construction company with similar job responsibilities
Familiarity with Concur and SalesForce
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf) .
U.S. Government Executive Order on ensuring adequate COVID safety protocols:
As a federal contractor of the U.S. government, Jacobs is subject to the Executive Order requiring companies who support U.S. government contracts to ensure their covered employees are fully COVID-19 vaccinated or approved for a legally-entitled medical or religious accommodation.
Full vaccination is NOT required at this time for positions that are not covered by the federal contractor Executive Order, that do not require performance of work in a Jacobs office, and that do not have full vaccination as a client requirement where work is performed at a client site.
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.