Jacobs Document / Controls Specialist (Buildings Projects) in Atlanta, Georgia

Document / Controls Specialist (Buildings Projects)


The Buildings & Infrastructure Line of Business is a global network of employees, which serves both the private and public sector. Our employees work to shape the communities we live in by creating world-class projects that transform the future development patterns of those communities. We provide our clients award-winning planning, engineering, architectural and interior design, construction and program management, and design-build project delivery. The Jacobs business model allows us to successfully service our clients, leverage our integrated services, and provide our employees with growth opportunities while delivering global solutions to our client’s local programs.

We consistently receive high rankings from Engineering News-Record (ENR) in many classifications, including the categories of Top Design Firms, Top Contractors, Top Green Buildings Design Firms, and Top Transportation Companies.

Position Summary

Reporting to the Program Controls Manager, this is a site based position that interacts directly with the entire project team. This role is responsible for adherence to client’s purchasing policy. This role also ensures that document controls processes and procedures are in place according to the dynamic needs the Program.

  • Manage, recommend, direct, coordinate, and organize documents within Program Management Software.

  • Direct the planning, monitoring, and control of storage of documents for the program.

  • Communicate information to teams about document locations/processes.

  • Monitor RFIs/Submittals/Punchlist and other project communications for correct processes.

  • Maintain document templates with Program Management Software.

  • Audit documents within Program Management Software.

  • Enforce documentation standards with all program partners, including Architects/Engineers, Contractors, and owner’s consultants.

  • Leads training for users of Program Management Software.

  • Assist the design management team by managing the documentation of design review process using Bluebeam to organize and track design deliverables.

  • Work with project teams to ensure alignment and consistency of data

  • Work with Project Teams to understand and resolve issues and concerns affecting project communication/processes.

  • Work with Project Teams to identify and understand issues and concerns affecting Program performance and help provide resolution of documentation processes

  • Accountable for direction, co-ordination and integration of Program Documentation

  • Provide direct contribution to the daily management of document controls.

  • Manage documentation during design, construction, and closeout phases of projects.

  • Assist in the approval of task orders and integration of this information in Program Management software and clients accounting system.

  • Review vendor proposals for compliance with the client’s procurement policies.

  • Communicate change order information to client’s contracting department and verify correct information input from client’s contracting department.

  • Ensures that items and services are purchased according to the clients purchasing policy.


  • Bachelors of Science in Engineering, Construction Management, Architecture or equivalent experience is required

  • Strong computer software skills within the Microsoft Suite of tools (specifically Excel, Word, Outlook) and Adobe Acrobat is required

  • 4 – 6 years of experience as a Document Controller is preferred

  • Very strong comfort level inside the entire Microsoft Office suite of tools is required

  • Strong organization skills in both the virtual and physical environment is required

  • Ability to work in a team is required

  • Strong communication skills and understanding of technical terminology is preferred

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.

Primary Location United States-Georgia-Atlanta

Req ID: BIA0001D2