Jacobs Administrative Assistant- Sales in Calgary, Alberta

Administrative Assistant- Sales


Recognized as a leader in the EPC industry and ranked as the #2 engineering design firm by revenue in Engineering News-Record magazine, we primarily serve the oil & gas, refining & petrochemical and chemicals industries providing engineering and construction of some of the world's largest refinery and petrochemical complexes. Our services include execution of major revamps and grassroots projects across petroleum refining, gas processing, liquefied natural gas, and associated offsite and environmental facilities worldwide.

Position Summary:

Required to perform a variety of administrative, clerical support and analytical tasks that involve interface with multiple departments and use of a broad range of software tools. Must have an interest and proven ability to learn on the job, to be flexible to support business needs, and to make effective decisions. Working in the Business Development team requires business savvy, discretion, and a high degree of professionalism to interface with customers, as well as the management team. Interpersonal skills are particularly important, as is the ability to be personally organized. The role requires direct administrative support of one or more Sales Managers. Ability to manage a diverse workload as well as to prioritize is critical, so must be highly organized and effective. Duties include:

  • Set up and maintain files, refer callers, arrange meetings (phone and video) and conferences, receive, refer and answer mail

  • Arrange travel and actively manage changes in travel schedules

  • Prepare and submit expense reports

  • Review drafts and finished documents for grammar usage

  • Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations

  • Active use of CRM for upload and maintenance of Sales data

  • Compile, review, and analyze information

  • Optimize work flow processes, where appropriate


  • 8 years of experience as an Administrative Assistant is required

  • High School Graduate or GED required

  • Excellent oral and written communication skills required

  • Advanced MS Office skills (Word, OneNote, Excel, PowerPoint) required

  • Oil and gas experience preferred

  • Working as an Administrative Assistant for Sales or Business Development group is preferred

  • Some experience with SalesForce or another Customer Relationship Management data system is advantageous

  • Some experience with legal contracts is advantageous

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs.

Primary Location Canada-Alberta-Calgary

Travel No

Req ID: ECR0000L8