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Jacobs FF&E Coordinator in Chicago, Illinois

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

At Jacobs, our PM/CM team works seamlessly with clients by delivering projects and programs to achieve our clients’ goals. If you’re interested in being a valuable team member on ENR's #1 Program Management team, then Jacobs is where you belong!

We’re looking for a driven, organized and highly collaborative FF&E Coordinator to join our program team in Chicago, IL . With guidance and oversight from an overall FF&E procurement manager you will take the lead on day-to-day management of the furniture procurement process for our client’s K-12 program. In this role, you’ll coordinate with the design management team to organize FF&E plans and schedules to interface with multiple furniture vendors. Partner with the project management team and multiple furniture vendors to establish milestones and deadlines for successful FF&E procurement, garnering assistance from the design managers and architect of record to schedule and lead FF&E coordination meetings with principals and school representatives to confirm all furniture selections and finish choices for FF&E orders.

You’ll attend weekly meetings with furniture vendors and PMO team to gather information to update tracking spreadsheets and schedules to quickly identify, escalate, and resolve issues quickly. Organize, track, and communicate confirmation of finalized order choices with overall team, ensuring purchase orders for all furniture vendors are issued; organize, track, and confirm orders are placed in client marketplace system (or similar) in order to comfortably receive furniture by established deadline. Partner with project managers and furniture vendors to establish FF&E delivery schedule, be onsite for FF&E delivery supervision, troubleshooting, and install completion confirmation, and schedule FF&E punch list walks and issue resolution.

You’ll work with furniture vendors to obtain quotes for projects, with assistance of PMO review and verify accuracy of all vendor quotes and work with budget and finance teams to provide estimated expected spend and confirm funding is available. Review with project managers and finance accurate purchase orders for delivered product and ensure timely invoice payment. Assist as needed with coordination of new furniture bid specifications and subsequent contracts.

Your role keeps our company connected and we’ll support you with what you need to be successful.

Here’s What You’ll Need:

  • Bachelor’s degree in Architecture, Interior Design, Engineering, Construction Management, Project Management, or related technical field

  • 5 years’ experience in a similar FF&E position

  • Ability to read and understand FF&E plans and specifications, familiarity with furniture industry standards

  • Experience managing multiple projects and timelines, organizing project details, and clearly communicate critical updates with program stakeholders

  • Demonstrated ability to be proactive, flexible, efficient and task focused in a fast paced deadline driven environment

  • Valid driver’s license and ability to drive to project sites based on business need

Ideally, You’ll Also Have:

  • Proficiency in CAD

  • Familiarity with education based furniture manufacturers and products

  • Space planning sketching skills for test fits of classroom furniture

  • Ability to interface with the architectural design process to support the furniture selection

At Jacobs, we’re partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you’ll commit to supporting and engaging with these teams, as we work to build a company like no other.   


Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a drug-free workplace.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.