Jacobs Intermediate Administrative Assistant in Edmonton, Alberta
Intermediate Administrative Assistant
Recognized as a leader in the EPC industry and ranked as the #2 engineering design firm by revenue in Engineering News-Record magazine, we primarily serve the oil & gas, refining & petrochemical and chemicals industries providing engineering and construction of some of the world's largest refinery and petrochemical complexes. Our services include execution of major revamps and grassroots projects across petroleum refining, gas processing, liquefied natural gas, and associated offsite and environmental facilities worldwide.
We are seeking a focused and detail-oriented Intermediate Administrative Assistant to perform a variety of administrative support tasks. She/he will be responsible for coordinating between projects and departments, and provide administrative support to multiple staff within the office. The successful candidate will have an in-depth knowledge of Microsoft Office Word, Excel and PowerPoint, and be adaptable in learning new software. This is a casual/temporary position with the possibility of transitioning to permanent at a later date.
Managing calendars, coordinating meetings, booking boardrooms, invoicing, expense claims
Setting up conference calls via Skype
Organizing catering for meetings and performing pre/post meeting functions
Assisting with flights, hotels and other travel-related arrangements
Preparing presentations, proposals, reports and other correspondence in a timely manner
Maintaining effective communication with project team members
Working with other intermediate administrative assistants to meet deliverables
Performing a variety of administrative support tasks, as assigned
High school graduate with a minimum of 5 years relevant experience
Discreet in handling confidential and sensitive information
Ability to work independently and is proactive in taking initiative
Strong attention to detail and accuracy
Strong communication skills
Exceptional organizational and time management skills
Possess an in-depth knowledge of Microsoft Office Suite – Word, Excel, PowerPoint, Visio, Outlook
Prior experience within the Oil & Gas industry is highly preferred
At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs.
Primary Location Canada-Alberta-Edmonton
Req ID: ECR0001FB