Jacobs Administrative Specialist (TS/SCI) in Eglin AFB, Florida
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Jacobs is seeking an Administrative Specialist to support the United States Air Force’s 53rd Wing Technical Support Services (53rd WTSS) contract. This contract supports the 53rd Wing and 96th Test Wing, both headquartered at Eglin AFB, FL and having units CONUS-wide. The 53 WG is the focal point for the Combat Air Forces in electronic warfare and is responsible for operational test and evaluation of advanced equipment and systems. The 96 TW is the USAF’s test and evaluation center for advanced air-delivered weapons, navigation and guidance systems, and C2 systems. The 53rd WTSS team partners with military and civilian personnel to provide world-class IT technical support for the 53 WG and 96 TW missions. The 53rd WTSS IT support covers full lifecycle IT from concept, to deployment, day-to-day operations / maintenance, and culminating in system retirement / replacement / upgrade.
Both Wings are headquartered at Eglin AFB, FL, adjacent to the white-sand beaches and crystal-clear waters of Northwest Florida’s Emerald Coast.
To learn more about the Emerald Coast, click here: www.emeraldcoastfl.com/ (https://www.emeraldcoastfl.com/ )
The successful candidate will support the 53rd Computer Systems Squadron (53 CSS), a 53 WG unit. The 53 CSS provides communications and information systems for the 53 Wing’s four groups. It automates, sustains, and operates wing communications and information systems activities including unclassified, collateral, and advanced program local area networks. It operates the Combat Air Force Network Operations Center providing classified information services to the CAF worldwide. The 53 CSS provides network capability to fuse data from multiple test facilities into one coherent picture and it develops and maintains the computer systems supporting the development, test, and dissemination of electronic warfare mission data. The 53 CSS also provides advanced programs audiovisual support and operates and maintains a state-of-the-art video-teleconferencing capability.
Developing meeting agendas, notifications, and posting-meeting minutes to include establishing and modifying Microsoft Word templates, as needed.
Reviewing and filing incoming and outgoing correspondence, materials, publications, regulations, and directives.
Uploading and distributing meeting agendas, notifications, and minutes to local USAF organizations and other/external DoD components.
Ensuring appropriate storage of classified material.
Ensuring proper portion classification of all documents created and/or provided for review.
Overseeing 8-12 high priority meetings per week and document significant meeting activities/discussions such as capturing commander-directed action items and program manager communications.
Here’s What You’ll Need:
Required Education and Experience:
- A minimum of 3 years of direct experience providing administrative services and related support.
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
Active / Valid DoD TS/SCI-eligible clearance (i.e. DCID 6/4 eligibility); applicant must maintain clearance in active/valid status.
Clearance investigation close date must be no older than 5 years, 6 months at the time of application.
Must be willing to submit to, and be able to pass, a CI polygraph.
Practical experience developing meeting agendas, notifications, and posting-meeting minutes to include establishing and modifying Microsoft Word templates, as needed.
Practical experience overseeing 8-12 high priority meetings per week and document significant meeting activities/discussions such as capturing commander-directed action items and program manager communications.
Practical experience validating proper classification of documents, and markings, created and/or provided for review.
Experience with the storage of classified material.
Experience reviewing and filing incoming and outgoing correspondence, materials, publications, regulations, and directives.
Office setting that includes sedentary physical effort. However, may include lifting of weight up to thirty (30) pounds as necessary. Must be able to work well with co-workers and all levels of management. No hazards on job or unusual environmental conditions. Work site is located at Eglin AFB, Florida. The DoD and USAF have implemented specific COVID-19 mitigation measures and contract employees must comply with established guidance.
Work may involve sitting or standing for extended periods of time. Position may require typing, and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required.
Equipment and Machines
Ability to operate office equipment such as personal computer, printer, copy machine, telephone, fax machine and other equipment including desk supplies and other work related tools as required.
This position supports an operational work center providing 18 hours/day coverage during the standard Monday-Friday work week. Shift work will be required on a rotational or permanent basis as determined by mission needs. Regular attendance of scheduled hours is extremely important, but not critical, except for deadlines and meetings. Punctuality and regular attendance are necessary to meet deadlines. Must exhibit flexibility of work hours to adjust to surge situations based on critical mission requirements.
Other Essential Functions
Must demonstrate professional behavior at all times when dealing with customers, management and co-workers. Must have clear, concise and accurate communications skills in English, both verbal and written. Grooming and dress must be appropriate for the position and must not impose a safety risk to employees or others. Must maintain a positive work atmosphere by behaving and communicating in a professional manner. Independent personal transportation to work site is required. Travel to and from customer's locations may be required to support projects. This may involve airline travel. In some cases, accommodations can possibly be made for POV, if necessary. When operating any vehicle for work purposes, must wear seat belt and in addition, no cellular devices are to be used when vehicle is in motion.
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Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language. (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf)
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