Jacobs Facilities Support / Receptionist in Exeter, United Kingdom
Jacobs are recruiting for an individual to support day-to-day operations of facilities services and activities within our Exeter office. The facility support function consists of a variety of roles in support of daily operations and may include reception, mailroom, general facility operations, maintenance or driver.
The successful individual will be expected to perform some or all of the following tasks:
Meet and greet all visitors and contractors, ensuring all adhere to correct signing in and visitor induction procedures.
Answer all telephone calls in a timely, professional manner, directing calls as necessary and/or taking messages
Manage the distribution and tracking of visitor and staff building access passes and liaise with Building Security.
Excellent awareness of and input into local emergency procedures such as fire evacuation, first aid etc.
Manage online meeting room booking system and car park booking system.
Ensure meetings rooms are presentable and ready for meetings.
Ordering and maintaining Office Supplies/Stationery cupboards and Kitchen supplies.
Arrange lunches/refreshments for business meetings.
Handle incoming and outgoing post and courier collections.
Support office health and safety activities as needed. May choose to serve as First Aider & Fire Marshall.
Upkeep of the Office notice boards (displaying health, safety and environment notices, checking policies and insurances are up to date).
General assistance to Facilities Lead as required e.g. help with facilities upkeep and maintenance, liaise with the landlord and contractors when things are in need of repair, invoice processing, quarterly environmental and sustainability reporting, project archiving, annual audit preparation etc.
Here’s What You’ll Need:
Proven customer service skills and experience.
Excellent attention to detail and accuracy.
Excellent co-ordination and organisational skills.
Good knowledge of Microsoft Office applications: Word, Excel, Powerpoint and ability to learn new internal systems.
Ability to communicate well both orally and in writing, with staff at all levels.
Self-motivated with a positive approach to tasks.
Proactive approach to self-development, which will include formal and experienced related training.
Experience in Health & Safety procedures.
We clear the way for inventive thinking so you have the support, means and space to deliver the boldest solutions for the extraordinary and every day. Jacobs. A world where you can.
We’re invested in you and your success. Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees.
We aim to make inclusion and diversity core attributes of our identity, embedded in all our employment and business practices in all locations. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative.
Jacobs partners with VERCIDA to help us attract and retain diverse talent. For greater online accessibility please visit www.vercida.co.uk to view and access our roles.
As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We encourage applications from candidates looking for flexible working or reduced hours’ contracts. Please also bear in mind that you do not need to meet 100% of the Essential Criteria to be considered for a position with Jacobs.
If you have any queries regarding the application process, please contact the team here (https://www.jacobs.com/contact/careers2) .
Successful candidates will be asked to complete a Baseline Personnel Security Standard Pre-Employment check and will be required to undergo various checks including: Identity, Right to Work; Employment/Education History and Criminal Record. If you are unable to meet this and any associated criteria, then your employment may be delayed or rejected.
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.