Jacobs Senior Administrative Specialist in Fargo, North Dakota
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As the Senior Administrative Specialist for the Jacobs Fargo Morehead Diversion Authority (FMDA) Pbulic-Private Partnership (P3) Program Team you would be a valued member of a highly respected group of professionals and technical experts committed to the successful delivery of the FMDA Diversion Channel and Associated Infrastructure Program.
The Jacobs Team is providing management services to the FMDA for this fast pace, high profile Program which will deliver the long-awaited project to the people of this region. The unique alternative delivery approach, a Public-Private Partnership will provide the right person the opportunity to be an active contributor to this most unique and visible project.
The Senior Administrative Specialist will:
Work under the direction and mentorship of the P3 Program Manager
Develop, Implement and Lead Administrative efforts for the P3 Program Office
Provide direct contribution to the daily administrative management of Program.
Serve as lead administrative team member for Program Office
In this role, you’ll serve as the initial point of contact and representative for staff, clients and visitors who enter the P3 Program Office. Additionally, the Office Administration role will include management of the day to day requirements for maintaining a functional workspace for the P3 Team which will:
Serve as Jacobs P3 Team coordinator for Program Office Administrative Items
Serve as Office Receptionist for P3 Office
Provide office management tasks including but not limited to conference room scheduling, procurement of office supplies, fleet vehicle management, meeting planning and scheduling, mail distribution and filing, facility owner coordination
Manage P3 Team Company Fleet Vehicle pool. This will include assigning vehicles, tracking fuel expenditures, monitoring vehicle condition, scheduling and coordinating vehicle maintenance and coordination with Company fleet Coordinator as required
You’ll also serve as the Senior Administrative Assistant to the P3 Program Manager where you’ll:
Provide administrative duties including typing, filing, scheduling for the P3 Manager and other P3 Management Team members
Attend Meetings with P3 Team, Client and Developer preparing agendas, distributing invites, maintaining attendance rosters taking meeting minutes, compiling meeting minutes, distributing and filing final versions of meeting documents
Prepare, distribute, and manage invitations to meetings and other events
Coordinate planning and procurement of services and venues for meetings and other events in support of the P3 Program
Maintain project files in hard-copy and electronic retention systems as required.
Assist project teams with the timely retrieval of documents and assembly requirements of internal and external audits.
Support development and delivery of reports, presentations and correspondence, coordinate production, schedule and coordination of support services including graphics, editing and reproduction.
Here’s What You’ll Need:
10 plus years’ experience in an Engineering Design, Construction or Contractor Environment as a team member for major infrastructure projects in excess of $100M USD focused on Administrative components of delivery during Construction phase.
Extensive experience with Microsoft Office Suite of tools, including, Word, Excel, PowerPoint, Access.
Experience with Sharepoint and ACONEX
Experience serving in the role of Office/Facility Manager
Well versed in Construction operations
Comfortable operating independently in a fast pace, schedule driven environment
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf) .
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.