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Jacobs Records Management Specialist in Fort Huachuca, Arizona

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Your Impact:

Mission Statement

The Joint Interoperability Test Command (JITC) is a dynamic, forward-leaning organization, on the cutting edge of cybersecurity, DevSecOps, cloud computing, big data analysis, and other advanced technologies. JITC is the Department of Defense’s Joint Interoperability Certifier and the only non-service operational test agency for information technology and national security systems. As a member of the Jacobs team at JITC, your expertise and skill will support risk-based test, evaluation and certification services, ensuring the C4ISR systems scheduled for fielding to our nation's warfighters function as designed, are fully interoperable, and support mission requirements.

Job Description

Performs records management (RM) administration actions required to support the creation, sharing, and day-to-day management of information throughout the organization to ensure compliance with legal, regulatory, and operational requirements.

  • Provide analytical and administrative duties involved in the development, implementation, and administration of the organization’s RM program as well as the development of uniform systems and procedures for filing records and materials in various media formats.

  • Assess organization’s filing, retrieval, and disposition system according to industry best practices and Federal/Department of Defense guidance. In coordination with the Knowledge Manager, develop corrective action plan as needed to achieve compliance.

  • In close coordination with the Knowledge Manager, administer the organization’s Knowledge Management (KM) resources using Microsoft (MS) SharePoint, DoD Enterprise Portal Service (DEPS), and other physical and cloud-based Information Technology (IT) solutions.

  • Support KM modernization efforts transitioning legacy KM information repositories to cloud-based IT solutions.

  • Develop briefings and deliver RM briefings to groups to inform personnel on RM policies and procedures.

Here’s What You’ll Need:

Required Education:

  • Requires a Master's degree and at least 4 years of experience; or

  • Bachelor's degree with at least 6 years of experience; or

  • Associate’s degree with at least 12 years of experience.

  • One year of experience can be substituted by 15 semester hours completed towards a Master's degree.

  • Requires at least 1 certification in area of specialization.

  • Additional certifications in the area of specialization may be substituted for 1 year of experience.

  • The degree must be in a relevant technical curriculum and experience must be related to the job duties.

Qualifications:

  • Proficiency using MS Office 365 suite. Experience with MS SharePoint and MS Project is desired.

  • Working knowledge of records retention and destruction schedules, records management principles and practices, and structure and function of DoD records management.

  • Excellent communications skills, including verbal, written and presentation skills with the ability to write complex developer-level issues in a clear, concise, and easily understood manner.

  • Attention to detail creating, reviewing and editing requirements, specifications, and recommendations related to proposed solutions.

  • Ability to collaborate effectively with senior management, cross-functional teams, internal/external customers, and end-users.

  • Familiar with DoD operations and environment, and comfortable with IT systems and software.

  • Experience executing organizational RM compliance in accordance with DoD Instruction 5015.02 and National Archives and Records Administration guidance is desired.

Clearance:

  • This position requires a Secret security clearance.

Essential Functions:

Physical Requirements

Work may involve sitting or standing for extended periods of time. Position may require filing, typing, and reading from a computer screen. Must have sufficient mobility, included but not limited to: bending, reaching, turning and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distances may be required.

Work Environment

An inside and outside environment (considerations: closed quarters, close together, lighting). Needs to be able to work well with co-workers and all levels of management. No hazards on job or unusual environmental conditions.

Equipment and Machines

Ability to operate office equipment such as a personal computer, printer, copy machine, telephone, fax machine and other equipment including desk supplies and other work related tools as required.

Attendance

Core work hours will be between 9:00 a.m. – 3:00 p.m. Monday - Friday. Regular attendance of scheduled hours is extremely important, but not critical, except for deadlines and meetings. Punctuality and regular attendance are necessary to meet deadlines. Must exhibit flexibility of work hours to adjust to surge situations based on critical mission requirements.

Other Essential Functions

Must demonstrate professional behavior at all times when dealing with customers, management and co-workers. Must have clear, concise and accurate communications skills in English, both verbal and written. Grooming and dress must be appropriate for the position and must not impose a safety risk to employees or others. Must maintain a positive work atmosphere by behaving and communicating in a professional manner. Independent personal transportation to office or work site is required. Travel to and from customer’s locations and the test fields may be required to support projects. This may involve airline travel. In some cases, accommodations can possibly be made for POV, if necessary. When operating any vehicle for work purposes, must wear seat belt and in addition, no cellular devices are to be used when vehicle is in motion.

#NSDefense #MOIP #JITC

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language. (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf)

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