Jacobs Jobs

Job Information

Jacobs Document Control Professional in Gurgaon, India

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

Document controllers manage the intake, handling, and storage of documentation for project related documents and its management system. They also write reports, archive materials, and ensure seamless document management as well as access for the project team.

  • Basic understanding of construction projects and documentation system

  • Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations

  • Understanding Jacobs Document Templates System.

  • Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.

  • Liaising with and distribute project related information with the project team and potentially external parties.

  • Provide support to Project Manager during Audit and as required.

  • Prepare ad-hoc templates, reports on projects as required.

  • Process and control of all project document types on day-to-day basis in an accurate and timely manner.

  • Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.

  • File documents in physical and digital records and ensure appropriate storage.

  • Adhere to the company’s document lifecycle procedures, processes and as required by the Project Manager.

  • Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager

  • Assists in implementing new and improving Document Management System and document management processes.

  • Train employees about the project documentation system on how to use and access the documents

  • Maintain confidentiality of sensitive documentation.

Here’s What You’ll Need:

A bachelor’s degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.

Minimum five (5) years’ work experience, with minimum two (2) years’ work experience in document management, archive management, or records management.

Soft skills

  • Excellent communication skills and interpersonal skills.

  • Detail oriented as well as organized, and multitasker

  • Time management skills

  • Ability to follow company procedures

  • Can work independently without much guidance

  • Ability to engage and communicate effectively (written and verbal) with stakeholders at all level

Software skills

  • Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)

  • Document Control Management systems experience specially in Bentley, ProjectWise, Aconex etc.

Key Relationship and Reporting

  • Project Manager (Commercial)

  • Design Manager (Technical)

  • Quality Manager (Quality), if required

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.