Jacobs Business Office Assistant in Hampton, Virginia
Challenging Today. Reinventing Tomorrow.
We're invested in you and your success. Everything we do is more than just a project. It's our challenge as human beings, too. That's why we bring a thoughtful and collaborative approach to every one of our partnerships.
At Jacobs, we challenge the status quo and redefine how to solve the world's greatest challenges, transforming big ideas into intelligent solutions for a more connected, sustainable world.
Design your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow
The Business Office Assistant will provide support to the business office, including procurement, documentation tracking, accounts payable documentation, scanning, and filing.
Quality management documentation reviews
Provide statistical information to management for review of trending
Experience with MAXIMO or similar asset tracking system, procurement system
Experience with requirements for Government procurement
Here’s What You’ll Need:
U.S. Citizenship is required. AS degree in the appropriate discipline from an accredited college or university is preferred, plus two (2) to four (4) years of appropriate and progressive experience; additional relevant education may be substituted for progressive experience.
Good written, oral communication and interpersonal skills
Proficiency with Microsoft Software (Word, Excel, and Power Point), office equipment
Must be self-motivated and have great attention to detail
Ability to learn and work independently
Office environment (95%) Test/Industrial Environment - May be exposed to areas of high noise levels, hazardous propellants, chemicals, and industrial facility environments (5%).
Equipment and Machine:
Standard office equipment (PC, telephone, fax, copier, etc.) (80%)
Software: MS Office Suite (Word, Excel, PowerPoint), Outlook, MAXIMO, Accounting System
Safety and Personal Protective Equipment (20%)
Potential exposure to high noise levels, hazardous chemicals, propellants, and the like. Appropriate PPE and training will be provided for all conditions. Must be able to walk, stand, bend, twist and sit for extended periods as well as climb, crawl, and lift up to 35 lbs.
Regular attendance mandatory (100%)
Overtime/work outside normal schedule required (<20%) Travel required (<5%)
Other Essential Functions:
U.S. Citizenship required. A valid driver’s license is required. Must be able to work in a team atmosphere. Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety/risk hazard to the employee or others. Must be able to balance scope, schedule, and budget to ensure project success. The work environment requires the ability to cooperate and work with individuals at all levels of the company and the client. Must be able to obtain and maintain a security clearance as required.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf) .