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Jacobs Administrative Assistant - Jackson, Mississippi in Hattiesburg, Mississippi

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

At Jacobs, we challenge the accepted so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our client to have a safe, reliable and efficient system. You will help us empower communities to focus on what matters most – people.

Swift action is needed by committed individuals looking for a long-term employment opportunity to help us address multiple needs and restore a reliable drinking water supply to the city of Jackson, MS. Jacobs is proud to be actively engaged in supporting the successful operation and maintenance of the water facilities and build confidence in the system’s ability to supply safe drinking water for the local community.

Jacobs is committed to providing infrastructure solutions that are sustainable, inclusive and equitable. Diversity, equity and inclusion (DEI) considerations are central to how we operate as a business and how we serve our clients.

Jacobs is seeking a detailed oriented, highly motivated Administrative Assistant to join our team in Jackson, MS. As an Administrative Assistant, you will be an important part of the project team as you assist with a variety of tasks and represent the firm to our clients over the phone, email and face-to-face, as well as assisting staff with support of projects. Applicant must be personable, organized and professional. We seek an individual who has strong written and verbal communication skills, excellent interpersonal skills, experience with Microsoft Office Suite, project coordination experience and the ability to establish effective working relationships with multiple teams and departments.

Essential duties and responsibilities:

  • Answer incoming phone calls and greet visitors

  • Provide professional and efficient administrative support to our project managers, project teams and local leadership

  • Coordinate project support and certain regional activities

  • Manage and coordinate calendars, travel and meetings by developing itineraries and agendas; book transportation when needed and arrange lodging and meeting accommodations

  • Perform document management support to the team which includes maintaining SharePoint, ensuring team is following document management protocol and supporting the team with uploading and sharing of files

  • Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary

  • Prepare and edit reports, presentations, and compile data for analysis

  • Coordinate between support, office and field staff

  • Work with and maintain confidential and sensitive information

  • Assist to develop effective PowerPoint presentations for meetings and conferences

  • Perform various office management tasks, including completing expense reports, as well as special projects as assigned

  • Establish and/or maintain systems related to filing, time reporting and training hours

  • Support the full implementation of company practices, policies and procedures.

Bring your team-focus, adaptability, and commitment to excellence, and help Jacobs make an impact in the Jackson, MS community – and deliver value to our client and the communities we serve in Operations Management & Facilities Services (OMFS) projects, together.

Here’s What You’ll Need:

  • High school diploma or equivalent required

  • Proficient filing and numbering skills

  • Proficient in the use common office software (including Microsoft Office and Excel) to accomplish administrative work

  • Proven written, typing and verbal communication skills

  • Valid driver’s license with no major infractions

Ideally, You’ll Also Have:

Bachelor’s degree

  • 5 plus years of increasingly responsible administrative support experience

  • Experience working in a human relations, accounting and public utilities operations environment.

  • Advanced or specialized training in administrative support

  • Proven self-starter, proactive, ability to plan, prioritize and organize workload

  • Demonstrated organizational skills and ability to pay close attention to details

  • Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills

  • Ability to travel locally to perform all the required duties of the role

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf) .

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.