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Jacobs Subcontracts Administrator in Herndon, Virginia

Critical Mission Solutions

Your mission is our mission.

We're invested in you and your success. Everything we do - whether Aerospace, Defense, Intelligence, Information Technology, Cybersecurity, Nuclear, Automotive, or Telecommunications - is more than just a project. It's our challenge as human beings, too. That's why we bring a thoughtful and collaborative approach to every one of our partnerships.

It's our promise to challenge the status quo as we redefine how to solve the world's greatest challenges, and transform big ideas into intelligent solutions for a more connected, sustainable world.

Design your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed –today and into tomorrow.

Your Impact:

Duties/Tasks and Responsibilities:

  • Provide cradle-to-grave subcontract administration for Federal contracts

  • Administration of assigned subcontracts and PO's

  • Prepare and negotiate all agreements to partners/subcontractors, including NDA's, teaming agreements, subcontract agreements, consultant agreements and CTA's

  • Work with project teams to support day to day subcontract administration, including receiving requests from project teams for subcontractor agreements and purchase orders, reviewing data in the Procurement Requisition system

  • Provide guidance to project teams in addressing difficult subcontract actions and proactively educate project team on various subcontract and compliance issues, especially CPSR, FAR, DFARS, and/or other Federal Government statutes, laws, regulations and requirements

  • Support project team compliance with key internal processes to include company’s purchasing manual, and support established subcontract procedures

  • Create Purchase Orders and Change Orders in Deltek Costpoint to provide funding, POP and SOW to subcontractors, maintain tracking of all subcontractors assigned for compliance with terms and conditions, provide inputs for subcontracting reporting as required, create and maintain records for all assigned subcontractors in accordance with company Purchasing Manual

  • Maintain details on all accounts for reporting purposes

  • Provide proposal support to include issuing RFPs/RFQ's and all data calls to partners/subcontractors, conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing, participate in proposal kickoff

  • and stand-up meetings, contribute to proposal team as requested/required

  • Conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing

  • Review and resolve issues on assigned tasks which affect company compliance and ensure satisfaction of legal requirements, and company and customer objectives

  • Recommend possible revisions or process improvements to meet company needs

  • Ensures that services and deliverables are delivered in accordance with the agreement terms and conditions

  • Engage with our client’s proposal team and appropriate contracts administrator

  • Correspond with internal and external customers in a timely and professional manner

  • Monitor and evaluate subcontractor performance

  • Other duties as assigned


Here’s What You’ll Need:


  • 4-7 minimum years of experience

  • Bachelor’s Degree required

  • Ability to obtain and maintain a government security clearance

  • Working knowledge of CPSR desired and experience with Deltek Costpoint a requirement. Working to expert knowledge of standard office automation software (email/MSWord/MSExcel, etc.).

  • Strong analytical ability to review and evaluate all types of subcontract agreements in order to negotiate all terms and conditions and be aware of areas of risk to the company

  • Deep understanding of the FAR and dFARs

  • Ability to read and understand prime contracts

  • Ability to work well in a collaborative business environment with peers within the subcontracts and contracts group as well as business developers and project teams

  • Advanced oral and written communication skills are required along with comprehensive knowledge of company policies and procedures, and work flow processes

  • Must be able to interface with individuals at all levels of the organization both verbally and in writing

  • Proficiency in the use of MS Office product suite (PowerPoint, Excel, Word, SharePoint)

  • Some PC repair/troubleshooting skills may be required

  • Effective time management skills

  • Must be a team player, teamwork is critical

Security Clearance:

  • Top Secret Clearance

Essential Functions

Physical Requirements:

Most work will be done at a desk or computer.

Work Environment:

General Office environment. The work environment is fast-paced and sometimes involves extreme deadline pressures. The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as individuals across the Company and Customers.

Equipment & Machines:

General office equipment including PC/laptop, Fax, Copiers, Shredder, Printers, Telephone, and other miscellaneous office equipment.


Attendance is critical at all times. Must be able to work a 40-hour workweek, normally Monday through Friday. However, times and days may vary depending on business requirements. Needs to be available to work overtime during critical peaks and be available to meet last minute requests for overtime should the situation occur.

Other Essential Functions:

Must be able to communicate effectively both verbally and in writing

Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others. Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation.

Must be able to interface with individuals at all levels of the organization both verbally and in writing. Must be well-organized with the ability to coordinate and prioritize multiple tasks simultaneously. Must work well under pressure to meet deadline requirements. Must be willing to travel as needed. Must take and pass a drug test and background check as well as a motor vehicle records check. Must be a US citizen.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a drug-free workplace.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.