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Jacobs Global Mobility – US Domestic Assignments Support in Krakow, Poland

Global Mobility – US Domestic Assignments Support

Description

With more than $12 billion in revenue and a talent force of 50,000 in 400 locations around the world Jacobs provides a full spectrum of services including scientific, technical, professional and construction- and program-management for business, industrial, commercial, government and infrastructure sectors across multiple markets and geographies.

We established our Poland Center in Krakow over 20 years ago and today we have more than 1500 colleagues supporting our business in all global regions.

Our Global Delivery Center (GDC) engineers collaborate on the design and delivery of local and global projects in the fields of engineering, design and construction.

Our Global Business Services (GBS) colleagues provide global support and expertise in the fields of Accounting, Procurement, IT, HR and Graphic Design

Working with the Global Mobility group, Mobility Operations plays a critical role in the support and administration of domestic and international relocations and assignments within and to locations throughout the world.

Mobility Operations provides ongoing administrative support to those internal and external partners supporting our mobile workforce inclusive of relocation/assignment documentation, immigration, visas, statutory requirements, benefits, coordination with outside vendors, allowances, and issue resolution.

Responsibilities:

  • Responsible for data entry and updating "Topia" system (assignment management tool) on a regular basis with employee and dependent mobility information (passports, assignment documents; etc.).

  • Own data integrity for the Topia system inclusive of review data entered and taking appropriate actions.

  • Responsible for the integrity and validity of the data in the Topia system.

  • Responsible for generating US domestic assignment agreements through Topia system.

  • Processes requests/documents related to a mobile workforce, and updates systems while ensuring efficient delivery of customer service to all Team Members and compliance with Jacobs's mobility and US domestic mobility policies.

  • Respond to employees’ and stakeholders’ queries, ensuring a full understanding of the issues and needs to ensure effective resolution.

  • Generate cost estimates in support of bids and domestic assignments within US to help establish accounting accruals.

  • Participate in lessons learned meetings when there are service failures or unexpected results.

  • Ensures high-quality standards for all activities, initiatives, and tasks within the designated functional area(s) of responsibility.

  • Responds to questions on standard, administrative procedures and practices via multiple channels (e.g., e-mail, phone, case management system).

  • Collaborates effectively with others (i.e. HR delivery partners) in order to execute tasks and fulfill key deliverables.

  • Provides continuous status updates, guidance, and information to customers, key stakeholders, and peers within the HR functional area team(s) to ensure case resolution.

  • Provides feedback and recommends process improvements to management.

Our Culture

We see safety differently - we strive to go BeyondZero by putting the health, safety and well-being of our employees first in everything we do.

We are committed to equality across our business and we promote STEM and WISE (Women in Science & Engineering) initiatives.

When you join Jacobs you will have access to a wide range of Global Networks, centred on inclusion and diversity. To find out more about our networks, check out our website:

http://www.jacobs.com/careers/life-at-jacobs

Qualifications

  • Proficiency in English (written, spoken, comprehension) required

  • Bachelor's Degree Required

  • Aptitude with numbers required

  • Demonstrated commitment to customer service and business results

  • Strong communication skills

  • Knowledge and comfort with HRiS systems

  • Must have global/multicultural focus, sensitivities and adaptability

  • Ability to successfully navigate through multiple competing and changing priorities

  • Preferred prior experience working with a mobile workforce, such as internationally or domestically relocating assignees

  • Preferred prior experience within HR Shared Services environment

  • Short notice period or availability "asap"

Primary Location Poland-Poland Countrywide-Krakow

Req ID: GLO0000GV

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