Jacobs Jobs

Your Impact:

Start your career with Jacobs – a company like no other that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. We’re a global engineering company offering technical consulting, design, and project management services.

Based in the vibrant city of Krakow, our Global Business Services center is the heartbeat of our operations, supporting key functions such as Finance, Payroll, HR, IT, and more. Here, we foster a culture of excellence, centralizing processes and driving transformative initiatives throughout Jacobs.

As a Payroll Project Manager, you will serve as a Subject Matter Expert and be responsible for evaluating the efficiency of established processes, developing and facilitating Continuous Improvement initiatives, troubleshooting and improving new processes and leading and/or delivering consulting solutions for projects and/or clients.

In this role you will be closely cooperating with wide range of partners, vendors and stakeholders including Payroll, Accounting, Finance, Tax and HR. You may also be required to maintain process documents up-to- date and conduct quality/compliance audits.

Responsibilities:

• Identify, support, and lead departmental Continuous Improvement & growth initiatives from Payroll process perspective, such as:

• Improvements that reduce processing time, increase productivity, and improve service levels,

• Project work including M&A and work migration, as well as the specific administration activities associated with the delivery of payroll services,

• Change management activities and collaboration with various stakeholders for items related to payroll including but not limited to training, communications, and support.

• Support and provide direction on payroll process, system’s setup, maintenance, upgrades, and enhancements.

• Monitor SLA, cases’ queue, cases aging, escalation, issues, changes and quality of cases performed by the payroll team.

• Ensure appropriate metrics are in place to measure and manage service levels, business risks and improve decision making.

• Plan, prepare, and circulate Payroll-related information to Primary Care (tier 1 HR support team) to reduce cases requiring Payroll support.

• Partner with stakeholders to resolve operational issues; coordinate critical issues when they occur.

• Manage Online Content

• Develop online Payroll content strategy that anticipates questions and enables interpretation of pay and taxes,

• Create, update and retire online information and contribute to its improvement (Payroll access, quality of content, etc.),

• Drive continuous improvement of Payroll related self-service tools (Sharepoint, payslips, portals, etc.).

• Support and maintain departmental policies, practices, and procedures.

• Support audits and SOX controls; identify issues and introduce remediating actions.

• Provide operational support, review and approval of payroll files and payments if needed.

• Perform other job-related duties as assigned or apparent.

Here’s what you’ll need :

• Bachelor’s degree preferably in Finance, Accounting, Human Resources or Business Administration.

• Minimum of 5 years of in-depth professional experience in international/GBS payroll processing function in similar role or other involving management experience

• Demonstrated knowledge of relevant international payroll laws and regulations.

• Strong ethics and ability to maintain a high level of confidentiality.

• Excellent interpersonal skills, including strong execution, and timely and thorough follow-through.

• Experience in transforming a payroll function that is primarily manual to one that is highly scalable and efficient.

• Ability to work independently, prioritize workload, utilize a wide degree of creativity and latitude to accomplish goals, understand business implications of decisions, and complete projects with minimal supervision.

• Ability to think through payroll processes and propose technological solutions to save time, improve controls and improve service quality.

• Ability to handle multiple tasks/projects and meet deadlines in a fast-paced environment.

• Strong analytical, diagnostic, and problem-solving skills. Attention to detail.

• Excellent written and oral communication skills in both Polish and English including the ability to communicate clearly with all levels within the organization.

• Excellent customer service focus.

We offer:

• Full-time employment contract with salary corresponding to qualifications

• Hybrid or stationary working model – depending on your preferences

• Flexible working hours

• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)

• Membership in Jacobs employee networks (Women’s Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)

• Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Learners’ Community, self-learning platform

Please note that in order to be considered for this position you need to be resident in the country this position is advertised in and have a current right to work visa in that country.

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs (https://www.jacobs.com/about/inclusion-and-diversity) .

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team recruitmentpoland@jacobs.com

W/M/X in our job advertisement means that we welcome all applicants, no matter what gender you feel you belong to – male, female, diverse.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $15 billion in revenue and a talent force of more than 60,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.