Jacobs Jobs

Job Information

Jacobs Technical specification processing specialist/Specjalista ds. edycji dokumentów technicznych in Krakow, Poland

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:


Full-time position in the Specifications Processing Group. Help bring to completion specification documentation that is an integral part of the design process working with engineering professionals around the world. With guidance, provide processing support to develop technical specifications for construction projects. Position provides opportunity to work on water, wastewater, pump stations, environmental, military, government, and a variety of other types of projects.


  • Work within the Specifications Processing Group for the delivery of project specifications using Microsoft (MS) Word, MS Excel, and Adobe Acrobat.

  • Prepare all specifications in accordance with company standards, industry standards, client-specific requirements, and protocols.

  • Coordinate and lead activities associated with specification editing and finalizing as required across multiple disciplines to ensure all deadlines are met.

  • Communicate and work effectively with individuals and teams at all levels of the organization to get the information needed to create and publish specifications unique to each project and client.

  • Proof and back check all work addressing any issues or questions with appropriate parties.

  • Compile Contract Documents accordingly to make sure all sections, supplements, and table of contents are accurate.

  • Set up and maintain project specification records for version control and file management.

  • Finalize each project according to best practices for specifications.

  • Handle sensitive material and matters with tact, diplomacy, and confidentiality.

  • Prepare, maintain, and archive project specifications and documents: Instructions, specifications, addenda, conformed documents, and PDFs.

  • Perform on Projects to meet scope, budget, and schedule ensuring a high-quality product delivery to clients.

Here’s What You’ll Need:

  • Bachelor or Master degree in Engineering/English Philology or student at last years of listed specialties is an asset but not necessary

  • 2-3 years of relevant experience may compensate for lack of formal education

  • Must demonstrate excellent written and verbal communication skills in English

  • Proficiency in English grammar and accuracy in typing and computer skills required

  • Proficiency in technical English will be beneficial

  • Must have excellent organizational and time management skills for working multiple task assignments received from multiple sources, good human relations skills, and professional appearance.

  • Microsoft Windows environment experience; proficient in MSWord, Outlook, Teams, and Excel; and Adobe Acrobat and/or BlueBeam Revu would be an asset

  • Advanced MS Word skills required, including the following:

  • Creating and applying templates

  • Creating applying styles

  • Creating and managing complicated page design and layout (such as, multiple sections, mirror margins, different odd/even page formatting, and field codes)

  • Document review (track changes, comments, restrict editing)

  • Document compare

  • Table creation/layout

  • References (table of contents)

  • Must be willing to learn a variety of software as required, as well as multiple company-specific software Add-ins.

  • Ability to manage multiple priorities and projects as well as adapt to a flexible workload.

  • Must be able to work occasional overtime.


Job requires person to spend majority of the day sitting, working at a computer, proofreading, and other general office working conditions.

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.