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Jacobs Office Manager - Aviation in Los Angeles, California

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

You’re following your purpose –and there’s still more to come. Keep developing your skills and explore all that you can do across our global company, with opportunities to share your knowledge along the way.

Join us as an Office Manager and you will provide a broad spectrum of technical and administrative duties primarilyassociated with overall project management including design management,construction, management, and the Management of Transition to Operation and Maintenance (O&M). You will support the LAWA Project Manager and the overall project team.

This position will report directly to the RUE Element Manager and work with and support the RUE

organization, which is comprised of three Leads and approximately 12 Project Managers. Candidate

must have a demonstrable working knowledge of design and construction business office practices.

Here's What You'll Do:

• In accordance with established procedures, perform a variety of routine and non-routine

administrative, clerical, and data entry/collection and report writing tasks for supervisors and

program managers

• Gather statistics and general data; review and combine this information into established reports for

use internally

• May be responsible for verifying data gathered, such as matching supplier invoices against file

copies

• Receive direction from immediate supervisor in completing non-routine assignments

• Scan, fax and bind documents, reports, and proposals as required

• May develop new or revise existing reports and SharePoint presentations, as directed. Such reports

and presentations may be in spreadsheet or graphical formats, or narrative-style word processing

• Distribute reports as directed by immediate supervisor

• Prepare general correspondence and maintains general files

• Maintain a project-wide Calendar and schedule meetings as needed

• Answer telephone, take and relay messages, screen callers and direct calls accordingly

• Receive, sort, and distribute mail

• May establish and maintain records of equipment, including a log of equipment service dates. May

initiate requests for service

• May coordinate physical space requirements for the supervisor and project team members. Initiate

requests for computers and telephones as appropriate

• May periodically prepare an occupancy report by project or gather information to complete staffing

reports, as directed by immediate supervisor

• Maintain an organized work space by keeping documents and supplies properly stored

• May represent immediate supervisor at project-related or other meetings as directed

• Contribute to the advancement of TDG’s goals through commitment to productive collaboration

with stakeholders

• Perform other responsibilities associated with this position as may be appropriate

Here’s What You’ll Need:

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required

• Proficiency in Adobe Acrobat and Bluebeam software is required

• Proficiency in VoIP phone systems and set up

• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word

processing, spreadsheet, and database software, is required

Professional Experience Level/Other Qualifications

• Monitor clerical, administrative office flow of documents. For example prepare all NTP, Closeout,

Acquisition letter, Exemption Request, RFM’s and C-letters, for the RUE projects

• Schedule MS Teams/WebEx or In person meetings, update & maintain accuracy of all Project

Managers calendars for meeting within the RUE and LAMP groups

• Ensure filing systems are maintained and current in LAWAshare/SharePoint for all RUE documents

and letters

• Update status change databases, upload Concept Approval Letters/Closeout Letters in LAWAshare

database

• Maintain and schedule various Skyview Conference rooms

• Update & upload prolog database as assigned

• Provide administrative support to one Element Manager and approximately 12 Project Managers

• In accordance with established procedures, perform a variety of routine and non-routine

administrative, clerical, and data entry/collection and report writing tasks for supervisors and

program managers

• Good written and oral communication, organizational, and interpersonal skills are required

• A working knowledge of LAMP policies and procedures is preferred

Education/Training

• High school diploma (or equivalent) and more than 10 years of relevant work experience, preferably

15 years of experience

Element-Specific Requirements/Notes

• May assume other duties as required/needed

• Maybe required to work past regular work shift

• Maybe required to work various shifts as needed

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf) .

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.

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