Jacobs Marketing/Proposal Coordinator in Oakland, California

Marketing/Proposal Coordinator


Jacobs is one of the largest publicly traded (NYSE: JEC) and diverse providers of professional technical services in the world. Founded in 1947 with over 70,000 employees worldwide.

The company’s service portfolio consists of a comprehensive range of business solutions related to engineering, architecture, construction, operations and maintenance and scientific and specialty consulting.


  • Develops proposals and other marketing/sales documents using applicable tools, guidelines and templates.

  • Works to develop and implement opportunity response plans i.e. activities, deliverables, owners, milestones etc.

  • Collects company data or conducts internal/external research as appropriate for opportunity response documents and/or strategy development.

  • Develops and maintains sales qualification materials and supporting information in designated information management or filing systems.

  • Develops appropriate network within the company to facilitate identification and sharing of relevant information, best practices etc. between offices.


  • The core duties and responsibilities of the Marketing/Proposal Coordinator fall into four broad categories: Research and Analysis, Sales Material Development, Opportunity Response Co-ordination, and Knowledge Management.

  • Research and Analysis

  • Conducts client, competitor and market research as required in support of client and/or opportunity strategy development.

  • Collaborates with the designated core client sponsorship team to establish and populate dedicated core client information repositories (e.g. eRooms), and supports the development of documented client strategies and related information.

  • Sales Material Development

  • Prepares written and graphical elements of sales opportunity response documents such as proposals, qualifications and presentations.

  • Interacts with operations personnel to support development of sales material.

  • Proofs and edits technical and non-technical documents for consistency.

  • Opportunity Response Co-ordination

  • Works with designated response team members to develop opportunity response plans in alignment with our Relationship Based Sales (RBS) process.

  • Organizes and participates in response-related meetings (internal and/or client), as appropriate.

  • Leads review meetings

  • Coordinates production of response documents (printing, copying, binding, shipping).

  • Knowledge Management

  • Updates/maintains non-opportunity specific/additional sales qualification and reference materials (including résumés, project descriptions and organization charts) in designated information management systems

  • Ensures adherence to branding standards to present a consistent appearance/style in compliance with our corporate identity.

  • Coordinates with dedicated graphics personnel and outside print vendors as needed.

  • May provide graphics and desktop publishing support.

  • May provide assistance to sales management for the preparation of weekly/monthly sales reports.

  • Performs other duties as assigned.


  • Bachelor’s degree in Marketing, English, Journalism, or technical or related discipline from a four-year college or university. Similar working level obtained through relevant job experience may be accepted in lieu of degree level education.

  • Capability in Adobe Creative Cloud suite of products (specifically InDesign) and Microsoft Office suite.

  • Strong communication skills.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Jacobs is a background screening, drug-free workplace

Primary Location United States-California-Oakland

Travel Yes, 25 % of the Time

Req ID: BIA00014P