Jacobs Executive Assistant in Reston, Virginia

Executive Assistant

Description

Jacobs is looking for passionate and driven individuals to join our dynamic team. We are a global company of more than 77,000 people that spans across several different markets, including Aerospace, Technology, and Nuclear (ATN) for both Government and Private sector clients.

The selected candidate is expected to provide executive support for the Jacobs Chief Technology and Innovation Officer (CTIO), Senior Vice President (SVP) and Vice President (VP). The candidate must:

  • Communicate directives and information from CTIO, SVP and VP to executives, managers and others in the organization and follows up on the status of action items.

  • Contact or reply to contacts on behalf of the CTIO, SVP and VP which may involve unique situations, and each contact must be handled differently, using judgment and discretion.

  • Possess the ability to communicate with all levels of the organization and exercise confidentiality, tact and diplomacy.

  • Write and update correspondence requiring knowledge of executive's views, philosophy, and some understanding of business matters.

  • Perform editing and/or rewriting of reports and documents for approval.

  • Determine consistency and clarity of style within reports.

  • Develop, analyzes, and maintains very complex and detailed spreadsheets.

  • Possess the ability to manage special assignments to ensure on-time completion according to specifications and within budgeted costs.

  • Recommend alternative solutions to management as to courses of action that best meet the organization's goals.

  • Have a good understanding of organization's policies and procedures and be able to navigate multiple systems to perform duties.

  • Manage a wide variety of complex situations and conflicts of the office that do not require the attention of the CTIO, SVP and VP.

  • Independently act on correspondence that does not require the attention of management.

  • Identify, enhance and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.

  • Receive, screen and directs incoming calls, visitors, mail and e-mail.

  • Maintain files, records, and calendars; typically arranges business travel, coordinates meeting arrangements, and tracks expenses.

Qualifications

  • Requires superior oral and written communication skills and analytical capability.

  • General office duties include multiple telephone lines, personal computers, fax, copiers and scanners.

  • Advanced knowledge of Microsoft Office suite is crucial.

  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills.

  • Familiarity with standard office equipment and proper office procedures.

  • A secret level clearance is preferred.

Requirements:

BA or BS degree in Business Administration, Business Management, or appropriate discipline from an accredited college or university, plus six (6) to nine (9) years of progressive and relevant experience. Additional relevant experience may be substituted for a portion of the educational requirement.

Physical Requirements of Position

  • Required sitting for extended periods of time at a computer.

Work Environment

  • Inside office environment.

  • Ability to interact professionally with others at all levels.

Equipment and Machines

  • Personal computer

  • Fax machine

  • Copy machine

  • Multi-line phone system

  • Other general office equipment

Attendance

  • Attendance and is critical.

  • Punctuality is mandatory

  • Being prompt is important to provide continuous and on-going service to customers.

Other Essential Functions

  • Requires ability to communicate effectively and professionally

  • Ability to communicate effectively with subordinates, peers, and senior management

  • Ability to work independently with minimal supervision

  • Requires ability to maintain confidentiality of company information and data

  • Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others

  • Ability to obtain and maintain a favorable background investigation and/or security clearance if required

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.

Primary Location United States-Virginia-Reston

Req ID: ATE0000Z7