Jacobs Sr. Administrative Assistant in Richmond, Virginia
Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. At Jacobs, we’re helping our clients innovate and grow by designing, engineering, and executing the construction that is shaping our world.
We are looking for an experienced Sr. Construction Administration Assistant for our team in Richmond, Virginia. This role will support construction project document control such as logging project correspondence, preparing transmittals for work orders, submittals, RFIs, contract changes, etc. and routing documents for closeout.
When you join us, you’ll be responsible for records management including copying, scanning, and e-filing project documents, archiving closed project documents as well as monthly status report production
Other Office/Facilities Management responsibilities will include:
o Managing access and office space reservations for hybrid, remote, or staff that’s traveling though Richmond and needs office space
o Ordering & organizing all office supplies
o Preparing shipments & dropping off overnight mail located in office complex
o Answering office phones as needed and direct calls accordingly
o Recording and reporting office deficiencies to property manager and internal Faculties Management and tracking repairs to resolution
o Pickup and distribute daily US Mail
o Handling office material recycling, i.e. batteries, toner recycling, etc.
At Jacobs, we’re partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you’ll commit to supporting and engaging with these teams, as we work to build a company like no other.
Here’s What You’ll Need:
• Substantial years' construction administration experience
• Proficient in Microsoft Word, Excel, Powerpoint, and Outlook
• Proficient knowledge of office equipment: copiers, printers, scanner, phone systems, fax machines, binding machines, etc.
• Basic knowledge to train on web-based construction document control database
• Individual should be organized, dependable; self-motivated and able to perform tasks with minimal supervision
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf) .
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.