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Jacobs Document Control Assistant - (Saudi National) in Riyadh, Saudi Arabia

Document Control Assistant - (Saudi National)

Description

Responsibilities

Supporting with the systems for the administration and control of documents that are received, created or issued as part of the project.

Performing general and administrative duties for the Document Control Manager.

Maintaining an accurate filing system for all project related documents

Ensuring project documents and technical documents are logged efficiently

Providing reports (Log Reports, Status Reports, etc)

Maintaining a database for Client, Sub-contractor and other related companies involved in the project.

Maintaining a Correspondence System for easy retrieval of documents and archives.

Checking, scanning and distributing all incoming and outgoing letters, fax and memos from and to all Departments, Clients and Sub-contractors.

Assisting with the response to emails sent by the respective department for reservations for the board and meeting rooms.

Maintaining and updating incoming and out-going correspondences, scanning all IN & OUT-going letters to be link to the indexes for easy retrieval.

Performing other task as per the request of the management team.

Preparing process and status reports, assigns and monitors document numbers.

Job Qualifications

Bachelor’s Degree or equivalent experience.

Minimum 5 years’ experience in Document Control and tracking and including a minimum of 3 years using EDMS (Electronic Document Management Systems)

Experience as a document controller for a design consultancy or with a civil engineering construction company is preferred.

Bi-lingual Arabic/English (Read, Write, Speak).

Primary Location Saudi Arabia-Saudi Arabia Countrywide-Riyadh

Travel No

Req ID: BI 0007TQ

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