Jacobs Document Controller, Tuas in Singapore, Singapore
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As one of the world’s most value resources, our team is solving some of the world’s most complex water issues. Whether it’s treating, distributing or storing water, Jacobs reaches across boundaries and collaborates to successfully deliver customized innovative solutions. We provide you the means and tools to work on a wide variety of interesting and challenging projects to grow your career and help protect this valuable resource.
Our Tuas Water Reclamation Plant project is hiring a Document Controller to be based onsite. This position will provide support to design submissions and document control for a mega project. The incumbent performs a specialized document controls role independently, including administering the project Electronic Document Management System (EDMS). He/she uses judgment based on experience to evaluate situations and select the correct method and procedures of document controls and document formatting. This position interacts regularly across departments, clients, and contractors.
Follows document control procedures and process documents from internal project team, Contractor and client appropriately.
Provides support and maintenance of the EDMS including training project and contractor teams
Maintain records of drawings, project reports, specifications, product proposals and documentations in accordance with project Meta-data structure.
Assist completion of requests, searches and queries from any project members
Log and track hard copy file library
Control of incoming & outgoing correspondence
Ensure timely distribution of submission / comments on project documents to respective project team
Assist the construction management team with creating, editing, scanning, copying, printing, formatting, achieving and distributing project documentation
Ensure all documents submitted by design office and site teams are in accordance to project procedures
Maintain confidentiality around sensitive information and terms of agreement
Assist in preparing Document Control procedures and Work instructions.
Share duties as part of a wider Document Controls team in the project.
This role reports to the Construction Manager and Document Control Manager.
Working days: Mondays to Fridays. Transport is provided.
Here’s What You’ll Need:
To be a successful candidate, you shall possess:
Minimum 3 years of working experience as a Document Controller
Proficiency in using document control software (EDM System), Microsoft Office Suite
Experience working on large projects during the construction delivery phase would be an added advantage
Attention to detail
Good report writing skill
This role is only open to those who have Singapore working rights
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From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.
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