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Jacobs Senior Project Coordinator - Submittals - Transit / Rail in Toronto, Ontario

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

We challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. If you’re interested in a long and rewarding career working with the #1 ranked most admired engineering / construction company in the world, and the industry’s best and most innovative engineers, then Jacobs is where you belong. We are looking for a driven and curious Submittals Lead in Toronto.

Join us and we will assist in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

This position performs in a fast-paced high energy team environment, leading the Project Teams in execution of Alternative Finance and Procurement (AFP) contract administration activities a large regional commuter rail program.

With minimal supervision, this position is responsible for the leadership and management of Project Co submittals in accordance with all company standards and contractual requirements using independent judgment and excellent organizational skills. The incumbent must have thorough knowledge and understand the objectives in contract administration systems (e.g. Unifier, CM14, ProjectWise) and related regulatory and/or industry requirements and practices with progressive experience ideally within major transit infrastructure projects. The position also provides support to the client organization to assist in their capability development in Project implementation.

Here’s What You’ll Need:

  • Highly organized and ability to process and efficiently manage numerous submittals effectively and positively influence Client and Stakeholder team members to comply with the Submittal process as set out in the Project Agreement

  • Reviews and responds to project and program correspondence with excellent written and presentation skills.

  • Able to interact with senior clients and articulate complex concepts in a clear and concise manner.

  • Attendance at multiple, different, technical and commercial project working groups

  • Receive submittals from Project Co

  • Receive, and maintain review comment registers between Project Co, Client, and stakeholder

  • Check of Client and Stakeholder comments in terms of technical soundness and compliance with requirements of the Project Agreement

  • Positive influencing skills with project team and with relationship with Project Co

  • Tracking submittals to completion accordance with the timescale requirements stated within the Project Agreement

  • Building excellent relationship with Client, Project Co and Independent Certifier

  • Analyze and mitigate risk of delayed submittals and the impact on the project schedule

  • Maintain documentation of activities

  • Prepare summary reports for Executive Management

You’ll also need:

  • BS or MS graduate of an engineering discipline or similar applicable technical discipline.

  • 5 to 10 years’ experience preferred.

  • Professional Engineer or similar professional license an advantage.

  • Project delivery using AFP, P3, or methodology

  • Sound understanding and practical experience of contract administration and document management software, CM14 and Aconex are desired

  • Minimum 3 years’ experience in construction and major project environment

  • Minimum 3 years working as a Submittals Coordinator, Lead or equivalent

  • Broad knowledge of transit engineering, operations, and maintenance

  • Experience of engineering design management and review

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.

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