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Jacobs Project Administrator in Warsaw, Poland

Your Impact:

Challenging Today. Reinventing Tomorrow.

We're invested in you and your success. Everything we do is more than just a project. It's our challenge as human beings, too. That's why we bring a thoughtful and collaborative approach to every one of our partnerships.

At Jacobs, we challenge the status quo and redefine how to solve the world's greatest challenges, transforming big ideas into intelligent solutions for a more connected, sustainable world.

Design your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Jacobs acts as the Technical Advisor to PEJ Sp z.o.o. (PEJ), which is the state-owned entity responsible for delivering Poland’s nuclear power programme. Jacobs role is that of an “Owner’s Engineer”, which is not involved directly in any Nuclear Power Programme (NPP) design or construction activity, but rather acts as an advocate for the Client, applying technical due diligence to all aspects of the process, along with supply chain and contract management support for plant and equipment vendors engaged by the Client. In addition to the PEJ programme, Jacobs has positioned themselves as a key advisor to other developers emerging within the Poland Nuclear Power Programme. The Project Support Administrator works closely with the Project Manager (PM) providing project level administrative support supporting the PM in project execution and coordinates and monitors activities relating to specific projects and project teams. Key responsibilities:

  • Providing support to the Delivery Managers of the project by helping them with a variety of standard business processes / tools and liaising with appropriate internal stakeholders to include:

  • Engaging with Technical Leads to ensure that all stakeholders are aware of the project milestones and deliverables with regards to the implementation of mandatory documentation across the work streams.

  • Working within internal databases managing actions, due dates, extensions and resources to track progress and compliance.

  • Help with the generation of reports to aid the Delivery Managers ahead of key project meetings.

  • Inputting at Progress Meetings in order to drive progress and report accurately to the Delivery Managers and the wider business.

  • Taking charge of all project administration including the generation of minutes and actions list where required.

  • Help with the preparing and presenting of project data.

  • Identifying issues early and help manage actions to resolve on behalf of those being supported.

Here’s what you’ll need :

  • 2 years of prior experience as a project administrator or a related administrative role

  • Proficiency in English

  • Proficiency with Microsoft Office

  • Excellent interpersonal and communication skills

  • Strong organizational skills

  • A degree in engineering, business management, business administration, or a related field is desirable

  • Knowledge of project management principles, practices, and techniques would be an asset

We offer:

  • Unique company culture fostering individual career growth and work-life balance

  • Full-time employment contract with salary corresponding to qualifications

  • Hybrid or stationary working model – depending on your preferences

  • Flexible working hours (start between 7:30-10:00 am).

  • “Short Fridays” (we work 6h on Friday)*

  • Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)

  • Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)

  • Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program,

  • Learners’ Community, self-learning platform

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.