Jacobs Government Relations – Executive Assistant/Research Assistant in washington, District Of Columbia
We are looking for an experienced and collaborative Government Relations – Executive Assistant/Research Assistant. This role will report to the Vice President of Government Relations providing support in a variety of professional administrative functions, as well as supporting the GR Team with research and analysis of Congressional hearings, legislations and actions.
Here’s what you’ll be doing:
Performance of standard administrative duties for the Government Relations (GR) office.
Administrative support to Jacobs Executive Leadership Team needed when D.C. in-person meetings resume.
Conduct research and develop briefings related to legislation, the lobbying industry and new business development.
Facilitate internal and external meetings (planning, invitations, conference room reservations and set-up, meeting materials, teleconference, and video/virtual teleconference, etc.)
Schedule, record, and facilitate large meetings in-person and/or via video software (Zoom, Skype, Teams, WebEx, etc.)
Maintain updated contact lists, electronic files and handle confidential data appropriately.
Prepare expense reports and assist in tracking and reporting monthly budget status.
Prepare and submit check requests for various events and payments
Coordinate travel arrangements for department personnel, senior managers, or department heads, including air, hotel, and rental car.
Interact and collaborate with other senior executives and their support staff on behalf of the GR head of office.
Here’s What You’ll Need:
A minimum of a HS Diploma or equivalent with five years of Administrative Assistant experience. A Bachelor’s degree from an accredited college or university is preferred.
Ability to demonstrate experience working with variety of networks and interest groups.
Expert knowledge in Microsoft Office (Word, Excel, and PowerPoint) as well as expert knowledge with general information technology systems.
Demonstrated ability to prioritize, multi-task, and maintain confidentiality.
Excellent computer and organizational skills to administer the GR office, arrange meetings with federal agencies, congressional members and staff, support association and congressional events and proactively alert GR lobbyist to deadlines and calendar demands.
Knowledgeable using Concur Expense report system or similar.
Proficient with preparing and editing Excel spreadsheets to include formulas.
Proficient with preparing and editing PowerPoint presentations to include graphics support.
Ability to demonstrate:
Excellent oral communication - speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
Excellent written communications - edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Problem solving abilities – identifies and resolves problems in a timely manner through gathering and analyzing of information. Demonstrates sound judgment in decision making.
Exceptional planning and organizational skills – possess the ability to prioritize tasks and plan work activities to use time in the most efficient, effective manner.
Quality control – attention to detail, accuracy and thoroughness when completing assignments and monitors own work to ensure quality.
Adaptability – adjusts to frequent changes in a dynamic work environment, managing competing demands and unexpected events with little difficulty.
Teamwork and collaboration - works with internal and external customers to achieve business goals, great interpersonal skills and openness to others’ ideas; exhibits a willingness to try new things.
Dependability – consistently arrives at work on time, follows instructions, responds to management directions, and solicits feedback to improve performance.
Passion about inclusion and diversity.
Need for limited direction in a dynamic ever-changing environment.
Initiative, judgment, and familiarity with Congress and/or federal agency administration including an understanding of their systems and processes.
Calendar management knowledge is highly preferred.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) and supplemental language (https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_gina_supplement.pdf) .
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.