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Jacobs Office Administrator in Wellington, New Zealand

Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Your Impact:

The world needs innovators and problem solvers who turn challenges into greater opportunities. We have an insatiable curiosity about solutions to move people and goods safely and efficiently across the globe. From rail systems mobilising accessible transit, to ports linking land and sea – when it comes to connecting the people and places of tomorrow, the future of transport depends on us.

In your role as Office Administrator , you will be supporting the Office Leader and teams in an administrative capacity with confidential, secretarial and administrative activities to assist the efficient running of the Performance Unit.

Responsibilities include (but not limited to):

• Recording and distribution of meeting minutes where required

• Organising and coordinating internal and external meetings

• Ordering PPE Safety equipment for team members when required

• Assisting with the provision/co-ordination of training and accreditations as required

• Assisting with organising key events for the office • Supporting employee relocations and secondments

• Assisting other functional support staff with any overload admin duties and supporting admin support staff during absence or staff shortage

• Supporting strong delivery service to clients including tender documents, CVs and other miscellaneous proposal work where necessary

• Assisting in the preparation and processing of expenses and invoices as requested

• Undertaking any other administrative/support duties that may be required as directed by management including the SL/TL, DOO or EA to DoO

#LI-AP1 #APMETransport #ANZTransport

Here’s What You’ll Need:

• Demonstrated experience in a similar role.

• Strong MS Office / Systems skills

• Commercial and value adding mind-set/approach

• Organised, methodical and process orientated

• Flexible and embraces and facilitates change

• Effective communication, (both written and verbal) and strong interpersonal skills

Jacobs. A world where you can.

From our inclusive employee networks, to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs.

Successful candidates will be asked to complete pre-employment checks including: Identity, Right to Work; Employment/Education History and Criminal Record. If you are unable to complete these checks or meet the associated criteria, then your offer of employment may be delayed or withdrawn.

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